Free tool · no account needed
Free setup & teardown run sheet
Plan who does what and when for setup and teardown, then print it for your crew.
Setup & teardown run sheet
Plan setup and teardown
No account needed. Nothing is saved — print it or save it as a PDF when you're done.
4 tasks across 3 phases
Or skip the typing
Let your assistant plan setup and teardown
In Plan Event, tell your assistant when the venue opens and guests arrive, and it plans load-in, build, and teardown for your crew.
14 days free · no card needed
Maya Brooks
Confirmed30th Birthday Decor Install
Setup plan
No tasks yet. The assistant is working on it…
Replay of Plan Event's assistant
Quick tips
- Work back from when guests arrive, not from when you'd like to start.
- Confirm the venue's load-in and load-out times before planning anything.
- Put a name on every task so nothing is someone's job by default.
- Plan teardown as carefully as setup — it's usually late and rushed.
Prefer a spreadsheet? Get the blank version for Google Sheets or Excel.
FAQ
Is a timeline the same as a checklist?
Not exactly. A checklist tracks what needs to happen; a timeline adds when it happens and who owns each segment.
Who should own the timeline?
Usually the lead planner or coordinator owns it, but venue staff, the caterer, and the setup crew should each get the parts that affect them.
Can I use this for corporate events?
Yes. Swap in check-in, keynote, breakout, sponsor, and teardown blocks, but keep the same structure: access, setup, live event, and breakdown.