Free tool · no account needed
Free job cost calculator
Enter the quote, your costs, and crew hours to see what the job actually made.
Job cost calculator
See what you actually made
No account needed. Nothing is saved — print it or save it as a PDF when you're done.
Supplies and rentals
- $
- $
- Profit
- $2,375.00
- Margin
- 62%
- Costs
- $1,475.00
Or skip the typing
Let your assistant log your costs
In Plan Event, snap a receipt or tell your assistant what you spent, and it logs the cost on the job and shows what you made.
14 days free · no card needed
Maya Brooks
Confirmed30th Birthday Decor Install
Expenses
No expenses yet. The assistant is working on it…
Replay of Plan Event's assistant
Quick tips
- Use the quote total the client actually paid, including add-ons.
- Log every receipt, including last-minute supply runs.
- Count crew hours for prep, travel, and teardown, not just setup.
- Set a target margin and check every job against it.
Prefer a spreadsheet? Get the blank version for Google Sheets or Excel.
FAQ
What counts as an event expense?
Any cost required to produce the event: materials, rentals, vendor invoices, labor, delivery, permits, printing, signage, and last-minute supplies.
Why track estimates and actuals separately?
Estimates help you quote the job. Actuals show what the event really cost and where future quotes need adjustment.
Should I track paid status?
Yes. Paid status helps prevent missed vendor balances and makes post-event cleanup easier.